Last updated: 19 May 2026
VOICEi2a helps organisations collect voice, convert it into text, and generate summaries, themes, and reports using speech-to-text and AI tools. We take privacy seriously, especially where the platform is used with students, community members, staff, or other identifiable individuals.
This page explains the basics of how privacy is handled in VOICEi2a and links to the more detailed documents that apply in different contexts.
VOICEi2a is a platform that helps organisations collect voice recordings, generate transcripts, and produce AI-assisted summaries, themes, and reports.
We designed the platform to support reflection, feedback, insight gathering, and reporting. That includes use cases in schools, community organisations, not-for-profits, and businesses.
Privacy matters because voice data can be personal. In some cases, it can be sensitive. We aim to collect only what is needed, use it only for agreed purposes, and limit unnecessary identifying information.
VOICEi2a is not intended to be used as a general-purpose database for sensitive personal records.
Users should avoid including unnecessary personal details in recordings or uploads.
The point is to collect relevant voice and insight, not every private fact available.
Where an organisation uses VOICEi2a to collect information from its staff, students, members, participants, or community, that organisation is generally responsible for deciding:
VOICEi2a acts as the technology provider processing information to deliver the service.
For platform administration, security, support, and account management, VOICEi2a may also hold limited information directly for its own operational purposes.
VOICEi2a uses third-party technology providers to:
These tools are useful, but they are not perfect.
That means:
VOICEi2a should not be used as the sole basis for high-stakes decisions about an individual.
To provide the service, VOICEi2a uses cloud and AI providers that may process information outside New Zealand.
This means that recordings, transcripts, and related content may be handled in overseas jurisdictions depending on the service provider infrastructure used to operate the platform.
We aim to work with providers that offer appropriate security and privacy protections, but overseas processing always carries some additional risk and should be considered carefully by organisations using the service.
We aim to keep information only for as long as it is reasonably needed for the purpose it was collected for.
Unless otherwise agreed, audio recordings, transcripts, and AI-generated outputs are generally retained for up to 90 days and then deleted from the active application environment.
Some logs, backups, and technical records may remain for a limited period as part of normal security and system recovery processes.
Depending on the context, individuals may have rights to:
In many cases, the first point of contact should be the organisation that collected the information using VOICEi2a, such as a school, company, or community organisation.
Data & Privacy Policy Principles
Core principles guiding our approach to data privacy, storage, and ethical use across all VOICEi2a services.
Privacy Policy
General privacy terms for all VOICEi2a users and organisations.
School Terms & Data Processing Schedule
Detailed terms for schools and education providers using VOICEi2a.
Parent & Student Collection Notice
Plain-language notice for families and learners where student voice is being collected.
Organisation Collection Notice
Plain-language notice for companies, charities, clubs, and community groups using VOICEi2a.
If you have a privacy question or concern about VOICEi2a, contact:
Christopher James Sullivan
18 Cardwell Street, Onehunga, Auckland 1061, New Zealand
Website: www.voicei2a.com
If your concern relates to information collected by a school or other organisation using VOICEi2a, you should usually contact that organisation first.