Last updated: 20 March 2026
This notice explains, in plain language, what happens when a school uses VOICEi2a to collect student voice. It is written for parents, caregivers, and older students.
VOICEi2a is a technology platform that allows organisations, including schools, to record spoken input, convert it into written text, and generate summaries or reports using artificial intelligence.
Schools use it for things like collecting student feedback, recording reflections, or capturing group discussions. It is designed to make it easier to listen to voice at scale.
Your school is responsible for deciding what information is collected through VOICEi2a and how it is used. The school makes decisions about why voice is being collected, who can access the recordings, and how long they are kept.
VOICEi2a provides the technology that makes the recording, transcription, and analysis possible. If you have questions about why your school is collecting voice data, ask the school directly.
When a school uses VOICEi2a, the following types of information may be collected:
The information is generally used by the school for purposes such as:
The school decides how the outputs are used. VOICEi2a processes the recordings to deliver the service but does not use the information for its own separate purposes.
Students and staff should avoid sharing unnecessary personal or sensitive details when recording. This includes things like:
VOICEi2a is not designed for storing private case records or sensitive personal information. Keep responses focused on the topic you are being asked about.
When you record through VOICEi2a:
The school controls who can see the results and how they are used.
AI outputs can be inaccurate.
Transcripts may not perfectly capture what was said. Summaries may miss important context or detail. Reports generated by AI should always be reviewed by a person before being used.
AI-generated outputs from VOICEi2a should not be used as the sole basis for serious decisions about a student, including decisions about their wellbeing, learning pathway, or behaviour.
Not entirely. VOICEi2a uses technology providers that may process and store information outside New Zealand. This means recordings, transcripts, and related data may be handled overseas, depending on the infrastructure of those providers.
If your school has specific obligations around where student data can be stored, they should consider this before using the platform.
Unless the school has made a different arrangement, audio recordings, transcripts, and AI-generated reports are generally kept for up to 90 days and then deleted from the active platform.
Some technical logs and backup records may be retained briefly as part of normal system operations.
Contact your school if you want to know more about how long your recordings are kept.
Access to recordings, transcripts, and reports is controlled by the school. Generally, the people who may be able to access this information are:
Third-party providers (such as the transcription and AI services) process data to deliver the service but are bound by privacy and security obligations.
Under the Privacy Act 2020, individuals generally have the right to:
Your school is usually the first point of contact for these requests. If your school is unable to help, you can also contact VOICEi2a directly.
If you have a question about how your school is using VOICEi2a, contact the school directly.
If your concern is specifically about how VOICEi2a handles information as the platform provider, you can contact:
Christopher James Sullivan
18 Cardwell Street, Onehunga, Auckland 1061, New Zealand
Website: www.voicei2a.com
If you are still not satisfied after contacting us or your school, you can contact the Office of the Privacy Commissioner at www.privacy.org.nz or by calling 0800 803 909.